Notice of the KDC AGM 2019

Notice of the KDC AGM 2019

NOTICE IS HEREBY GIVEN that an Annual General Meeting of KDC Theatre will be held at the Hoop & Grapes, 80 Farringdon Street, London at 7pm on Wednesday 31 July September 2019 to transact the following business.

Draft AGENDA

  1. Reports and accounts

To receive and consider the accounts for the year ended 31 July 2019 and the reports of the charity trustees.

  1. Member proposed resolutions

Details any proposed resolutions will be made available. Proposed resolutions should be sent to the Chair by noon on 17 July 2019. If applicable, a revised agenda will be issued by 24 July 2019.

NB. Proposed resolutions may be submitted by full members of KDC. Information about full membership is available from the KDC website.

  1. Appointment of charity trustees

Nominations are required for the following officers: Chair, Artistic Director, Treasurer.

Nominations for all trustees, including non-officers, must be received by noon on 24 July 2019.

NB Details of how to make a nomination are available from the KDC website.

  1. Appointment of non-trustees to specified roles to assist in the running of the charity

Nominations of non-trustees to specified roles to assist in the running of the charity must be received by noon on 24 July 2019.

NB Details of how to make a nomination are available from the KDC website.

  1. Any other business

To deal with any matters raised at the meeting.

 

By order of the Board of charity trustees.

Sarah Dobson

Chair

15 June 2019


AGENDA (Revised 24 July 2019)


1. Reports and accounts

To receive and consider the accounts for the year ended 31 July 2019 and the reports of the charity trustees.

2. Alterations to the Constitution

2.1 To consider and vote upon the following resolution.

That clause 8 (1)

“Full (voting) membership is open to individuals over eighteen or organisations who are approved by the trustees and is obtained:”

of the Constitution of KDC Theatre adopted on 13 September 2018 be amended to read 

“Full (voting) membership is open to individuals over eighteen or organisations who are approved by the trustees by virtue of their involvement in the charity’s activities during 12 months prior to a general meeting of the charity, and is obtained:”

2.2 To consider and vote upon the following resolution.

That clause 8 (5)

“The trustees must keep a register of names and addresses of the members which must be made available to any member upon request.”  

of the Constitution of KDC Theatre adopted on 13 September 2018 be amended to read 

“The trustees must keep a register of names and email addresses of the members. The names of members may be made available to any member upon request.”   

3. Appointment of charity trustees

To vote upon the following nominations:

3.1 To appoint Sarah Dobson as a Trustee and Chair of KDC Theatre.

3.2 To appoint Carl Fletcher as a Trustee and Artistic Director of KDC Theatre.

3.3 To appoint Sarah Beebe as a Trustee and Treasurer of KDC Theatre.

3.4 To appoint Vicky Olusanya as a Trustee and Executive Officer of KDC Theatre.

3.5 To appoint Will Baltyn as a Trustee and Executive Officer of KDC Theatre.

4. Appointment of non-trustees to specified roles to assist in the running of the charity

To vote upon the following nominations:

4.1 To appoint Stephen Reimer as a Non-Trustee and Producer of KDC Theatre.

4.2 To appoint Anna Markland as a Non-Trustee and Executive Officer of KDC Theatre.

5. Any other business

To deal with any matters raised at the meeting.


By order of the Board of charity trustees.

Sarah Dobson

Chair

24 July 2019


Appendix


The full text of clause 8 (1) of the Constitution of KDC Theatre adopted on 13 September 2018 reads:  

“8. Membership 

(1) Full (voting) membership is open to individuals over eighteen or organisations who are approved by the trustees and is obtained: 

(a) by virtue of being a trustee or official of the charity ; or 

(b) by having been involved in a production in a role for which subscription fees are payable and having paid the subscription fee due; or 

(c) by having been involved in a production in any other role for which subscription fees are not payable; or 

(d) by having been appointed by the trustees to assist in the running of the charity, in a specified role, without joining as a trustee.”


For reference, the description of full member used as a matter of course on the KDC website is:

“Who is a full member?

You will be considered a full member if, during the 12 months prior to a general meeting where a vote takes place, you have

  • been involved in the running of the charity as a member of the organising committee, or 
  • been involved in a show, as a director, actor, production, crew or some other role.”



Appendix prepared by Sarah Dobson, Chair of Trustees on 24 July 2019