Season Launch and Special General Meeting

KDC Theatre – Notice of Meeting

NOTICE IS HEREBY GIVEN that a Special General Meeting of KDC Theatre will be held at the Hoop & Grapes, 80 Farringdon Street, London at 7.30pm on Thursday 13 September 2018 to transact the following business:

AGENDA

1. Alteration to the Constitution

To consider and vote upon the following resolution.

That clause 3(1) of the KDC Constitution be amended to read “to advance the arts for the public benefit, in particular by the production and presentation of amateur theatre performances in Greater London.”

That clause 3(2) of the KDC Constitution be removed.

2. Members proposed resolutions

Details will be given once proposed resolutions are received. Proposed resolutions should be submitted via our contact form by noon on 30 August 2018. A revised agenda will be issued by 6 September 2018.

3. Any other business

To deal with any matters raised at the meeting.

4. Season Launch

Formally close the meeting and move to the Season Launch, detailing plans for our two performance weeks in November.

By order of the Board of charity trustees

Sarah Dobson

Chair

13 August 2018

Pitches for Autumn 2018

This Autumn KDC is seeking three directors to perform in two weeks in November. We are inviting pitches for productions that you, as a director, are longing to stage. We are also seeking directors for two very dark and very different one act plays, which are being brought together for the first time.

She takes place over 1 night in a restaurant, 3 stories, different perspectives, all leading to this one moment; a simple action with violent consequences.

Stiff invites the audience to see the other side of death, set in a mortuary; how will the night shift cope when confronted with a familiar face?

We want to know what will make your production special. You can pitch for as many productions as you like and, if you can’t make the dates of this season, we would love to know what you would have pitched. After all, spring is only round the corner…

Key dates for directors

13 Sep 2018 – Season Launch Event – Hoop & Grapes, Farringdon
17-19 Sep 2018 – Auditions – Theatre Delicatessen – Deli Studios
22 Sep 2018 – Recalls – Theatre Delicatessen – Deli Studios
24 Sep 2018 – Rehearsals Mon/Wed/Sun – Various locations
6-10 Nov 2018 – She/Stiff – White Bear Theatre, Kennington
27 Nov – 1 Dec 2018 – Production Week 2 – Barons Court Theatre

Process for pitching

1. Pitches open Thurs 26 July 2018
Prospective directors to register interest by completing this contact form by Mon 6 Aug. The scripts for the two one act plays will be forwarded in response

2. Complete questionnaire By Mon 6 Aug 2018
Prospective directors to complete KDC pitch questionnaire (see full list of questions below)

3. Interviews Mon 30 July – Tue 14 Aug 2018
Prospective directors will meet with Steph, Artistic Director and Sarah, Chair. Steph will be in touch to arrange the meeting once contact form is received

4. Decision Mid-August 2018
Autumn productions and directors confirmed

For information – the full set of questions are listed below, in case you would like to prepare your answers in advance of completing online.
1. Name
2. Email address
3. Dates pitching for:
a) 6 – 10 November 2018 at White Bear (directing ‘Stiff’ or ‘She’)
b) 27 November – 1 December 2018 at Barons Court Theatre (directing my own choice of play)
4. Name of the play are pitching to direct?
5. * Author
6. * Date of first publication? (This can be found on the information page at the front of the published script)
7. * What is it about – please give a brief description of the plot of the play?
8. How would you characterise the genre?
9. What do you like about this play?
10. How do you plan to present the play?
11. Why would your production be great for KDC members to get involved in?
12. What experience do you have of working with/managing groups of people? This can include theatre/directing experience or experience from another area of your life.
13. * What is the approximate running time of play? Will you have an interval?
14. Number of actors needed/sought?
15. *What is the likely male/female split of your cast?
16. Do you plan to work with an assistant director or producer? If so, do you have someone in mind?
17. * If your pitch is successful, we will apply for any performance rights needed. However, sometimes the rights for plays are unavailable. To avoid disappointment, we invite directors to consider a rights free production, which could act as a back-up if their first choice isn’t available. If you would like to submit a full proposal for another play, you can complete this form again for a different play. If you already have other plays in mind and would like to let us know what they are, you can include them here.
Is there anything else you want to tell us?
18. Do you have any questions?

AGM 2018 – Agenda

Hope you can make it to the Hoop & Grapes, Farringdon Street, for the AGM. The agenda:

  1. Introductions
  2. Apologies
  3. Quorum
  4. Differences with previous AGMs
  5. Election of Trustees
  6. Proposed amendments to the constitution:
    1. Amending Membership rule at s(8)(1)(c): “… are not payable.” to “… are not payable; or
    2. Addition of Membership rule at s(8)(1)(d): “by having been appointed by the trustees to assist in the running of the charity, in a specified role, without joining as a trustee.”
  7. Proposed bye-laws
    1. Setting of subs
    2. Setting of ticket prices
    3. Permitting electronic record keeping
  8. Appointment of any other Trustees
  9. Appointment of non-trustees to specified roles to assist in the running of the charity
  10. Artistic Director plans for 2018/2019
  11. Treasurer report and accounts for 2017/2018

Your Theatre Needs You

KDC is recruiting! It’s AGM time again and we’re looking to grow our merry band – theatre with KDC happens because of all the awesome people who are involved in the shows, but also because a much smaller band in the committee are pulling the strings throughout the year to make those shows happen at all. We need some enthusiastic people to join up! The committee chooses shows, theatre venues, socials, runs the publicity, social feeds, manages the website, finances, decides group direction, there are lots of things to get your teeth stuck into if you would like to. And you get to see all our lovely faces at least once a month!

The existing committee is staying on, but we’re limited in number, and we want fresh blood to come drive things, new ideas, new perspectives. You don’t need to have experience, just enthusiasm and a little bit of time every now and then. You can run for a named role, or just join as a non-exec member and pick up whatever you fancy. Your Theatre Needs You!

Annual General Meeting 2018

Hoop & Grapes, 7.30pm Thursday 26 July 2018

We look forward to seeing you for our first Annual General Meeting as a Charity. Join us for a drink or two and meet up with old and new friends.

We need to appoint our trustees for 2018-2019, so if you want to get more involved in KDC, now is your chance. No specific skills required, just a bit of spare time and plenty of enthusiasm.

Whether it’s organising a social, scheduling rehearsals, balancing the books or being the voice of KDC on social media, we’d love to have you help out. A little or a lot, we don’t mind, and you can still help out without having to become a trustee.

We’ll be covering plans for the forthcoming year, and taking on ideas – so if you have a burning issue, or a fantastic idea for us to use, come along and let us know.

We look forward to seeing you there.

Privacy Policy

Introduction

This policy sets out how we collect, process and hold your personal data if you visit our event ticket shop or otherwise provide personal data to us, such as by signing up to the weekly showdown. We are KDC Theatre of Apt 16642, Chynoweth House, Trevissome Park, Truro, TR4 8UN. We are the data controller of your personal data.

This policy affects your legal rights and obligations so please read it carefully. If you have any questions, please contact us using our contact form.

Personal data we collect

We collect, process, store and use personal data when you book a ticket to an event including your name, address and email address together with payment information. We may also collect personal data that you give to us about other people if you register them to attend an event. You agree that you have notified any other person whose personal data that you provide to us of this privacy notice and, where necessary, obtained their consent so that we can lawfully process their personal data in accordance with this policy.

All personal data that you provide to us must be true, complete and accurate. If you provide us with inaccurate or false data, and we suspect or identify fraud, we will record this.

You do not need to provide us with any personal data to view our event ticket shop. However, we may still collect the information set under the Data we automatically collect section of this policy, and marketing communications in accordance with the Marketing Communications section of this policy.

When you contact us by email or post, we may keep a record of the correspondence.

Data we automatically collect

When you visit our event ticket shop, we, or third parties on our behalf, automatically collect and store information about your device and your activities. This information could include (a) your computer or other device’s unique ID number; (b) technical information about your device such as type of device, web browser or operating system; (c) your preferences and settings such as time zone and language; and (d) statistical data about your browsing actions and patterns. We collect this information using cookies in accordance with the Cookie section of this policy and we use the information we collect on an anonymous basis to improve our event ticket shop, our events and the services we provide, and for analytical and research purposes.

Marketing Communications

If you opt in to receive marketing communications from us you consent to the processing of your data to send you such communications, which may include newsletters, blog posts, surveys and information about new events. We retain a record of your consent.

You can choose to no longer receive marketing communications by contacting us using our contact form, or clicking unsubscribe from a marketing email. If you do unsubscribe to marketing communications, it may take up to 5 business days for your new preferences to take effect. We shall therefore retain your personal data in our records for marketing purposes until you notify us that you no longer wish to receive marketing emails from us.

Lawful processing of your personal data

We will use your personal data in order to comply with our contractual obligation to supply to you the tickets to an event that you have booked, including to contact you with any information relating to the event, to deliver the event to you in accordance with any requests you make and that we agree to, and to deal with any questions, comments or complaints you have in relation to the event.

We may also use your personal data for our legitimate interests, including dealing with any customer services you require, enforcing the terms of any other agreement between us, for regulatory and legal purposes (for example anti-money laundering), for audit purposes and to contact you about changes to this policy.

Who do we share your data with?

We may share your personal data with any service providers, sub-contractors and agents that we may appoint to perform functions on our behalf and in accordance with our instructions, including payment providers, event ticketing providers, email communication providers, IT service providers, accountants, auditors and lawyers.

Under certain circumstances we may have to disclose your personal data under applicable laws and/or regulations, for example, as part of anti-money laundering processes or to protect a third party’s rights, property, or safety.

We may also share your personal data in connection with, or during negotiations of, any merger, sale of assets, consolidation or restructuring, financing, or acquisition of all or a portion of our charity by or into another charity.

Where we hold and process your personal data

Some or all of your personal data may be stored or transferred outside of the European Union (the EU) for any reason, including for example, if our email server is located in a country outside the EU or if any of our service providers or their servers are based outside of the EU. We shall only transfer your personal data to organisations that have provided adequate safeguards in respect of your personal data.

Cookies

A cookie is a small text file containing a unique identification number that is transferred (through your browser) from a website to the hard drive of your computer. The cookie identifies your browser but will not let a website know any personal data about you, such as your name and/or address. These files are then used by websites to identify when users revisit that website.

Our event ticket shop uses cookies so that we can recognise you when you return and personalise your settings and preferences. Most browsers are initially set up to accept cookies. You can change your browser settings either to notify you when you have received a cookie, or to refuse to accept cookies. Please note that our event ticket shop may not operate efficiently if you refuse to accept cookies.

We also use Google Analytics to monitor how the event ticket shop is used. Google Analytics collects information anonymously and generates reports detailing information such as the number of visits to the event ticket shop, where visitors generally came from, how long they stayed on the event ticket shop, and which pages they visited. Google Analytics places several persistent cookies on your computer’s hard drive. These do not collect any personal data. If you do not agree to this you can disable persistent cookies in your browser. This will prevent Google Analytics from logging your visits.

Security

We shall process your personal data in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures. All information you provide to us is stored on our secure servers. Any payment transactions are encrypted using TLS technology.

Where we have given, or you have chosen a password, you are responsible for keeping this password confidential.

However, you acknowledge that no system can be completely secure. Therefore, although we take these steps to secure your personal data, we do not promise that your personal data will always remain completely secure.

Your rights

You have the right to obtain from us a copy of the personal data that we hold for you, and to require us to correct errors in the personal data if it is inaccurate or incomplete. You also have the right at any time to require that we delete your personal data. To exercise these rights, or any other rights you may have under applicable laws, please contact us using our contact form.

Please note, we reserve the right to charge an administrative fee if your request is manifestly unfounded or excessive.

If you have any complaints in relation to this policy or otherwise in relation to our processing of your personal data, you should contact the UK supervisory authority: the Information Commissioner, see www.ico.org.uk.

Our event ticket shop may contain links to other sites of interest. Once you have used these links to leave our event ticket shop, you should note that we do not have any control over that other site. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this policy. You should exercise caution and look at the privacy policy applicable to the site in question.

Retention

If you register with us, we shall retain your personal data until you close your account.

If you receive marketing communications from us, we shall retain your personal data until you opt out of receiving such communications.

If you have otherwise booked a ticket with us or contacted us with a question or comment, we shall retain your personal data for 6 months following such contact to respond to any further queries you might have.

General

If any provision of this policy is held by a court of competent jurisdiction to be invalid or unenforceable, then such provision shall be construed, as nearly as possible, to reflect the intentions of the parties and all other provisions shall remain in full force and effect.

This policy shall be governed by and construed in accordance with the law of England and Wales, and you agree to submit to the exclusive jurisdiction of the English Courts.

We may change the terms of this policy from time to time. You are responsible for regularly reviewing this policy so that you are aware of any changes to it. If you continue to use our event ticket shop after the time we state the changes will take effect, you will have accepted the changes.

Future Imperfect – The Scripts

After reading the 164 entries to our writing submission for Future Imperfect we have a list of scripts that have been chosen to be in the show. The standards have been so high and we’ve had a greater number of participants to last year. A massive congratulations to everyone that took part in the writing challenge!

Writer – Play

Ken Preuss – What’s App-ening
Helen Jackson – Welcome to Future Imperfect
Rachael Carnes – Ill Comes Forth
Catrin Fflûr Huws – The cream coloured clock by the bed by the door
Matt Beames – Moving Day
Rex McGregor – Pseudo Human Resources
Pete Barrett – Not a lot we can do about that party
Ian Green – Raven 2.0
Helen Jackson – Lucy
Danielle Florence – Dancercourse
Pete Barrett – The Crime Sympathy Unit
Ken Preuss – Taking Sum Lumps
Scott Mullen – Wednesday